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SS3 OFFICE PRACTICE - Quiz
  • 1. The document that tells members when and where a meeting will hold is called ____.
A) Agenda
B) Notice
C) Report
D) Minutes
  • 2. The list of items to be discussed in a meeting is the ____.
A) Resolution
B) Agenda
C) Notice
D) Motion
  • 3. The minimum number of people needed to begin a meeting is called ____.
A) Vote
B) Quorum
C) Proxy
D) Panel
  • 4. The formal record of decisions and actions taken at a meeting is called ____.
A) Minutes
B) Notice
C) Motion
D) Agenda
  • 5. A formal proposal made during a meeting is known as a ____.
A) Motion
B) Letter
C) Agenda
D) Question
  • 6. Adjournment” means ____.
A) To close a meeting
B) To postpone
C) To vote
D) To start a meeting
  • 7. A person who attends a meeting on behalf of another member is a ____.
A) Proxy
B) Representative
C) Secretary
D) Chairman
  • 8. The officer who controls and directs the meeting is the ____.
A) Committee member
B) Chairman
C) Treasurer
D) Auditor
  • 9. One major role of the secretary is to ____.
A) Approve motions
B) Record minutes
C) Maintain order
D) Vote on every issue
  • 10. The section of a report that gives the purpose of writing is called ____.
A) Introduction
B) Body
C) Conclusion
D) Title
  • 11. The process of following up on decisions taken at a meeting is ____.
A) Voting
B) Reporting
C) Implementation
D) Discussion
  • 12. The chairman ensures the meeting starts on time by ____.
A) Closing the meeting
B) Voting
C) Writing minutes
D) Calling the meeting to order
  • 13. Matters arising deals with ____.
A) New topics
B) Financial records
C) Previous issues
D) Visitor’s report
  • 14. A decision agreed upon by members during a meeting is a ____.
A) Letter
B) Proposal
C) Resolution
D) Conclusion
  • 15. One quality of a good report is ____.
A) Clear language
B) Lengthy information
C) Slang
D) Unnecessary stories
  • 16. A meeting held once a year is called ____.
A) Committee meeting
B) Board meeting
C) Annual general meeting
D) Staff meeting
  • 17. Which of these is a procedure during a meeting?
A) Sending notices
B) Writing reports
C) Typing agenda
D) Reading minutes
  • 18. The body of a report contains ____.
A) Agenda items
B) The date only
C) The writer’s name
D) Detailed information and findings
  • 19. The chairman summarizing decisions is part of his ____.
A) Leadership role
B) Financial duty
C) Secretarial duty
D) Voting right
  • 20. The officer who handles official correspondence is the ____.
A) Secretary
B) Manager
C) Chairman
D) Treasurer
  • 21. A meeting cannot begin without the ____.
A) Agenda
B) Quorum
C) Proxy
D) Reporter
  • 22. A short written report used within an office is called a ____.
A) Notice
B) Form
C) Minute
D) Memo
  • 23. A person who ensures that members follow the agenda is the ____.
A) Chairman
B) Clerk
C) Speaker
D) Secretary
  • 24. One major procedure after the meeting is to ____.
A) Prepare minutes
B) Take attendance
C) Read minutes
D) Send agenda
  • 25. A term used to describe new topics introduced during a meeting is ____.
A) Letter
B) A.O.B
C) Proxy
D) Introduction
  • 26. The section of a report that suggests what should be done next is ____.
A) Conclusion
B) Heading
C) Recommendation
D) Body
  • 27. Which of these is NOT a meeting terminology?
A) Quorum
B) Motion
C) Agenda
D) Essay
  • 28. The chairman maintains order by ____.
A) Typing documents
B) Sending notices
C) Keeping records
D) Controlling discussions
  • 29. Minutes of a meeting are written by the ____.
A) Secretary
B) Chairman
C) Treasurer
D) Manager
  • 30. A report must be ____.
A) Objective
B) Confusing
C) One-sided
D) Emotional
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