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SS3 OFFICE PRACTICE - Quiz
Contributed by: Obalanlege
  • 1. The document that tells members when and where a meeting will hold is called ____.
A) Agenda
B) Notice
C) Minutes
D) Report
  • 2. The list of items to be discussed in a meeting is the ____.
A) Agenda
B) Resolution
C) Notice
D) Motion
  • 3. The minimum number of people needed to begin a meeting is called ____.
A) Vote
B) Proxy
C) Panel
D) Quorum
  • 4. The formal record of decisions and actions taken at a meeting is called ____.
A) Minutes
B) Notice
C) Motion
D) Agenda
  • 5. A formal proposal made during a meeting is known as a ____.
A) Motion
B) Question
C) Letter
D) Agenda
  • 6. Adjournment” means ____.
A) To vote
B) To close a meeting
C) To postpone
D) To start a meeting
  • 7. A person who attends a meeting on behalf of another member is a ____.
A) Proxy
B) Representative
C) Chairman
D) Secretary
  • 8. The officer who controls and directs the meeting is the ____.
A) Treasurer
B) Auditor
C) Chairman
D) Committee member
  • 9. One major role of the secretary is to ____.
A) Approve motions
B) Vote on every issue
C) Maintain order
D) Record minutes
  • 10. The section of a report that gives the purpose of writing is called ____.
A) Conclusion
B) Title
C) Body
D) Introduction
  • 11. The process of following up on decisions taken at a meeting is ____.
A) Discussion
B) Voting
C) Implementation
D) Reporting
  • 12. The chairman ensures the meeting starts on time by ____.
A) Closing the meeting
B) Calling the meeting to order
C) Voting
D) Writing minutes
  • 13. Matters arising deals with ____.
A) Previous issues
B) Financial records
C) New topics
D) Visitor’s report
  • 14. A decision agreed upon by members during a meeting is a ____.
A) Proposal
B) Resolution
C) Letter
D) Conclusion
  • 15. One quality of a good report is ____.
A) Lengthy information
B) Clear language
C) Unnecessary stories
D) Slang
  • 16. A meeting held once a year is called ____.
A) Annual general meeting
B) Committee meeting
C) Board meeting
D) Staff meeting
  • 17. Which of these is a procedure during a meeting?
A) Sending notices
B) Writing reports
C) Reading minutes
D) Typing agenda
  • 18. The body of a report contains ____.
A) The writer’s name
B) Detailed information and findings
C) The date only
D) Agenda items
  • 19. The chairman summarizing decisions is part of his ____.
A) Secretarial duty
B) Financial duty
C) Leadership role
D) Voting right
  • 20. The officer who handles official correspondence is the ____.
A) Manager
B) Secretary
C) Treasurer
D) Chairman
  • 21. A meeting cannot begin without the ____.
A) Agenda
B) Quorum
C) Reporter
D) Proxy
  • 22. A short written report used within an office is called a ____.
A) Notice
B) Memo
C) Form
D) Minute
  • 23. A person who ensures that members follow the agenda is the ____.
A) Clerk
B) Secretary
C) Chairman
D) Speaker
  • 24. One major procedure after the meeting is to ____.
A) Take attendance
B) Read minutes
C) Send agenda
D) Prepare minutes
  • 25. A term used to describe new topics introduced during a meeting is ____.
A) Proxy
B) Introduction
C) A.O.B
D) Letter
  • 26. The section of a report that suggests what should be done next is ____.
A) Heading
B) Conclusion
C) Body
D) Recommendation
  • 27. Which of these is NOT a meeting terminology?
A) Quorum
B) Motion
C) Essay
D) Agenda
  • 28. The chairman maintains order by ____.
A) Typing documents
B) Keeping records
C) Controlling discussions
D) Sending notices
  • 29. Minutes of a meeting are written by the ____.
A) Chairman
B) Secretary
C) Treasurer
D) Manager
  • 30. A report must be ____.
A) Objective
B) Confusing
C) Emotional
D) One-sided
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